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Since your Pivot Table is created using the Pivot Cache, when the existing data changes or when you add new rows/columns to the data, the Pivot Cache does not update itself automatically, and hence, the Pivot Table also does not update.
You need to force a refresh every time there are changes.
This is the default for most Excel spreadsheets, but some people turn this feature off.
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There are a few ways you can use do this: This will instantly refresh the Pivot Table.
If you do this, you can also use the refresh technique to update the Pivot Table even when new data (rows/columns) are added to the data source (since an Excel Table automatically accounts for new rows/columns that are added).
In your case, we want to refresh the pivot table when the "Worksheet_Calculate" event fires. Download Excel spreadsheet (as demonstrated below) In our spreadsheet, there are two sheets - one is called to view the VBA code.
Note: This only will work, if you have the spreadsheet set to calculate "automatically".
This Excel tutorial explains how to write a macro to automatically refresh a pivot table when the data in a sheet changes in Excel 2003 and older versions (with screenshots and step-by-step instructions).
There are several "events" available within an Excel spreadsheet where you can place VBA code.